If you have any questions about this form or the submission process, please contact: • Andrew Chanse at AndrewChanse@mcldaz.org or 602-652-3032; or • Jennifer Miele at JenniferMiele@mcldaz.org
Deadline for submission: Tuesday, May 8, 2007
Please read the information below before submitting proposal. *Indicates a required field
2007 Conference Theme
The President’s theme for the 2007 AzLA Annual Conference is Sharing Common Values. The 2007 theme reflects the successes of our collective past and excites us to continue to advocate for these common values, together, into the 21st century.
Although we encourage you to incorporate this year’s theme into your programs, we welcome all proposals for programs that focus on timely issues, best practices, innovations, and the use of new technologies. All program proposals will be considered by the AzLA Conference Program Committee.
Please ensure that this information is complete and up to date, so we can contact each speaker/presenter if necessary. The speaker/presenter listed as Speaker 1 will be the primary contact person for the program.
All speakers/presenters must be available to present on either day of the conference (Wednesday, November 14 and Thursday, November 15, 2007).
The following information about each speaker/presenter will be included in the introduction for the program:• Name• Position • Institution• Experience as it relates to program
AzLA is fortunate to have a talented and diverse pool of speakers and presenters who share their expertise and creativity through the development of conference programs. We are a member-driven organization, and we rely on the generosity of our constituency, who volunteer their time to contribute to our Organization.
In an effort to encourage speakers/presenters to support the Organization that provides the opportunity to make professional contributions through conference programs, the AzLA Executive Board passed a measure on October 13, 2006 requiring all speakers and/or presenters (program or poster) with an affiliation to libraries or librarianship, living and/or working in the state of Arizona to register for the AzLA Conference for a minimum of one day at their level of eligibility (member or non-member).
Travel Funding for Eligible Speakers/Presenters
In order to enrich the conference experience for our attendees and draw from resources outside of Arizona and the library community, AzLA provides funding for travel expenses and honorarium for any speaker/presenter with meeting the following criteria.
Eligibility for Funding (Reimbursement):• Speakers/Presenters who live outside of Arizona and are not members of AzLA• Speakers/Presenters who live in Arizona but do not work in a library or as an information specialist and are not members of AzLA
NOT eligible for reimbursement are members of AzLA or anyone who works in an Arizona library.
All requests must be included in this proposal and will be reviewed by the Program and Conference Planning Committees. AzLA cannot accommodate new requests for funding after the program has been accepted.
AzLA provides an honorarium and reimbursement for travel expenses. Eligible Speakers/Presenters will be reimbursed for travel expenses and paid honorarium (if applicable) after the conference. All Speakers/Presenters must make his/her own travel arrangements.
The following are the maximum amounts that will be allocated for travel expenses.• Airfare: From states bordering Arizona - $ 300.00; From all other states - $600.00• Mileage (in lieu of airfare): Current State of Arizona rate• Ground transportation: $ 75.00 (round trip)• Meals (per diem): $ 35.00/day• Hotel (room charge and taxes only): $ 150.00/night (2 nights maximum)
AzLA does not reimburse for printing, photocopying, postage, or office supplies.
Length: Conference programs should be no longer than 45 minutes in order to allow enough time for introductions and questions from the audience.
Title and Description: The title and description (200-word maximum) submitted in this proposal form for those programs which are accepted will be used for marketing the conference and printed in the conference program book. This is the chance to market your program and build excitement. The title of the program should be descriptive and enticing. The same goes for the program description. The purpose of the description is to give attendees an overall sense of the program and make them want to attend. Consider the following elements when writing the description:• Concise overview of what will be presented – in a nutshell, what will you talk about?• Type of program – panel presentation, speaker, discussion, demonstration, etc.• Benefits of the program to attendees - what will they get out of the program?• Objectives and learning outcomes – what will they learn?• Target audience - who should come to the program?• Be creative – add some humor or suspense to get people excited about the program.• Describe the program, not yourself or your library. • Don’t use abbreviations or acronyms.View an example of a good title and program description
Equipment and Room Set-Up
Each room will have the following:• Theater Style Seating• Podium with microphone• Front table with microphone (for panel presentation)• Laptop Computer with Internet• Screen and Projector
1. Speaker Information
Speaker 1 (Speaker 1 will be the primary contact person for this program)
If yes, please enter the total amounts requested for travel and honorarium. Please refer to Important Information listed above for information about travel and honorarium.
If there are no additional speakers/presenters click here to move on to the next section.
2. Program Information View Information about Programs
3. Additional Equipment Requests View Information about Provided Equipment
(NOTE: All requests for additional audio-visual equipment must be included in this proposal and will be reviewed by the Program and Conference Planning Committees, but cannot be guaranteed. AzLA cannot accommodate requests for additional equipment made after the program is accepted.)
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